ARTICLE I – Organization
- The name of the organization shall be: White Mountain Shooters Assoc. Inc.
- The organization may by two thirds (2/3) vote of the members, change its name.
- The organization shall be sub-divided into Divisions to represent each one of the organized shooting disciplines: e.g.: Practical Pistol, Bullseye, High Power Rifle, Small Bore Rifle, Cowboy Action, Black Powder/Muzzleloader, Silhouette, etc.
- The fiscal year shall end June 30.
- The initial number of directors shall be five (5).
- The organization is a Not-for-Profit Corporation operated under TRC Section 501(c)(3) of the United States Code.
ARTICLE II – Purposes
Following are the purposes for which this organization has been organized.
- To foster and host local, state, national and international amateur shooting sports competition.
- To educate shooters in the safe handling of firearms, proper care of firearms and improved marksmanship.
- To operate the Second Knoll Target Range in a manner that provides an enjoyable experience for shooters, maintains safety for shooters and bystanders, and promotes minimal impact on the environment.
- To foster the development of honesty, good fellowship, self-discipline, team play and self-reliance. These characteristics are the essentials of good sportsmanship and the foundation of good citizenship.
- To promote the organized shooting disciplines of the White Mountains. This includes the currently organized clubs: White Mountain Bullseye Shooters, White Mountain Practical Shooters, Target Tamers, Mountain Riflemen, Cowboys of the High Country, Second Knoll Muzzleloaders, White Mountain Young Guns, Second Knoll Defensive Pistol League and Second Knoll Benchrest Club. Other shooting disciplines may in the future organize and petition the board in writing for recognition. A shooting discipline shall consist of:
A. At least ten (10) shooters, five (5) of whom are members of WMSA, and who wish to shoot a particular form of shooting sport not currently represented. They may form under either existing rule of a recognized discipline or new rules created by the group,
B. The Chief Range Safety Officer shall agree in writing that the proposed rules are adequate for safety and forward the petition to the board of directors,
C. The board of directors shall agree by majority vote to recognize the discipline.
D. There shall be an annual review of the activity and status of each club, as defined by the Second Knoll Target Range Policy.
- To provide a safe place to shoot for members, individuals, and organizations including, but not limited to schools, law enforcement, youth groups and education and training organizations.
ARTICLE III – Membership
- Adult membership in the organization shall be open to all persons who are at least eighteen (18) years of age.
- A family membership shall consist of spouses or domestic partners and dependent children.
- Junior membership in this organization shall be open to all persons under eighteen (18) years of age not included in a family membership, with written permission of their parents or legal guardian.
- It is the policy of WMSA, Inc. that discrimination against any individual(s) for reasons of sex, age, race, color, national origin, creed, religion, physical handicap or disability or sexual orientation is specifically and strictly prohibited.
ARTICLE IV – Dues
- The Board of Directors shall review the financial condition of the organization at least annually.
- Renewal reminders shall be sent to each member in early June for the following fiscal year. Members may renew memberships after May 1st by visiting the Range or mailing the appropriate fee and information to the WMSA mailing address posted on the website.
- No member of the organization in arrears shall be eligible to vote or enjoy the privileges or benefits offered by this organization.
- Initiation fees and annual dues shall be determined by the board for the following types of memberships: Individual, Family and Junior.
- Annual membership dues shall be prorated quarterly for new members. Members whose dues are in arrears are not eligible for prorating and must pay the full amount.
ARTICLE V – Meetings
- All meetings of the organization shall be held in accordance with Roberts’ Rules of Order.
- The annual meeting of the organization shall be held on or about the third Friday in July each year at a location decided by the Board of Directors. If an annual meeting cannot take place at the time fixed, it shall be held within a reasonable time thereafter and the officers shall continue in office until his/her successors have been elected. The presence of not less than fifteen (15) members, in good standing, shall constitute a quorum and shall be necessary to conduct the business of this organization. If a quorum is not present, the meeting shall be adjourned and postponed till a special meeting can be called.
- A special meeting of the organization may be held at any time upon the call of the president or upon the call of three (3) board members or upon demand in writing, by not less than ten per cent (10%) of the membership entitled to vote and stating the object of the requested meeting. The organization shall send notice of the time, place and objective of any special meeting to all officers and members in good standing by email or the United States Postal Service, if email is not available, not less than ten (10) days prior to the date fixed for such meeting. The place of such meeting shall be fixed by the Board. Discussion and action shall be limited to the issue raised as the object of the special meeting.
- A Board of Directors meeting shall be held at least quarterly, or more often if required, at a time and place agreed upon by the Directors. Board of Directors meetings are open to all WMSA members and the general public.
ARTICLE VI – Voting
- Each adult individual member in good standing shall be entitled to one (1) vote.
- Each family membership in good standing shall be entitled to two (2) votes.
- Junior members shall not have a vote.
- If only one (1) person is nominated for director, that person will be elected by acclamation.
ARTICLE VII – Officers and Directors
- The members shall elect the directors. A director shall be elected annually from each of the organized shooting disciplines by the membership of each discipline. That director must be an active participant in the discipline he/she represents. One director shall represent Junior Shooting.
- The directors shall elect the officers from the Board of Directors.
- The officers of this organization shall be: President, Vice-President, Secretary, Treasurer and Chief Range Safety Officer.
- The number of Directors may be changed dependent upon the number of organized shooting disciplines. In addition, there shall be one Director At Large for every 200 members, or portion thereof, of the White Mountain Shooters Association Inc. Directors at Large shall be elected for a two year term.
- The Board shall have general supervision and responsibility for all activities of the organization, be responsible for the operation of the Second Knoll Target Range under contract from the Arizona Game and Fish Department, and be responsible for maintaining the organization’s affiliation with the National Rifle Association and other organizations.
- Fifty-one per cent (51%) of the Board shall constitute a quorum.
- Board members are required to renew their WMSA membership within 10 days of the end of the fiscal year and attend at least 51% of Board meetings in a fiscal year. A Board member who fails to meet these requirements is subject to removal from the Board pursuant to Article IX.
- Vacancy of a Director: When a vacancy occurs on the Board of Directors, the President shall take the following action:
A. If the vacancy is from a Director elected at large by the Membership, the President shall appoint a WMSA member to serve in the vacated position on the Board for the remaining term.
B. If the vacancy is from a Director representing an approved WMSA shooting club, the President shall require the club to name a successor to fill the remaining term.
C. If a vacancy occurs in one of the Officer positions the President, or Vice President if the vacancy is in the President position, shall appoint another director to fill the remainder of the term. Any appointment by the President, or Vice President, is to be ratified by the Board.
- In addition to the duties assigned to each officer they shall perform such other duties as the organization or President may from time to time direct.9. The President of the Organization by his/her office shall be chairperson of the Board.10. The President, Vice-President, Secretary, Treasurer and Chief Range Safety Officer shall serve for two (2) year terms.
ARTICLE VIII – Duties of Officers
No Officer or Director shall for reason of his/her office be entitled to receive any salary or compensation. Nothing herein shall be construed to prevent an Officer or Director from receiving reimbursement for approved organization expenses.
- The President shall:
-preside at all meetings,
-present at each annual meeting of the organization an annual report of the work of the organization,
-appoint all committees, temporary or permanent,
-see that all books, reports and certificates required by law are properly kept or filed,
-have such powers as may be reasonably construed as belonging to the chief executive of any organization.
-ensure all clubs abide by the Second Knoll Target Range Policies and meet the requirements stated in the WMSA Bylaws.
- The Vice-President shall:
-in the event of the absence or inability of the President to exercise his/her office, become acting President of the organization,
-with all the rights, privileges and powers as if he/she had been elected President,
-collect and maintain a history of the organization from news sources.
- The Secretary shall:
-keep the minutes and records of the organization in appropriate books,
-be his/her duty to file any certificate required by any statute, federal or state,
-give and serve all notices to members of this organization,
-be the official custodian of the records of this organization,
-attend to all correspondence of the organization,
-exercise all other duties incident to the Office of Secretary,
-maintain all membership rosters and notify all members of renewals, (The secretary may be assisted by a designated membership secretary.)
- The Treasurer shall:
-have custody of all monies/assets belonging to the organization and shall be solely responsible for them,
-cause to be deposited in a regular bank or trust company the funds of the organization,
-be authorized to sign checks or drafts of the organization,
-render at no less than quarterly a written account of the finances of the organization and such report be physically attached to the minutes of the Board meeting,
-exercise all other duties incident to the office of Treasurer,
-not set aside any special fund unless authorized by the Board.
- The Chief Range Safety Officer shall:
-supervise the overall safety of range operation,
-supervise all Range Safety Officers who will be responsible for the safety of all the shooting disciplines while participating at all events at the Second Knoll Range,
-schedule the use of the range for the various disciplines and public shooting,
-be responsible for the recruitment, training, and scheduling of Safety Officers.
-develop written Range Policies for the operation of the Second Knoll Target Range and review said policies annually prior to the WMSA annual meeting.
- The Directors shall:
-be responsible for representing the concerns of the membership of all disciplines. These concerns will be brought to the attention of the Board for consideration.
-be responsible for determining the preferred sequence of Range capital improvements within the AZGFD Phase improvements plan.
ARTICLE IX – Removal, Suspension or Expulsion
- Any member who seeks the removal of an officer, director or the suspension or expulsion of a member must file a written charge with the Secretary. The charge must clearly state the facts and be accompanied by all supporting evidence. The Secretary must immediately inform the President and Vice-President. The President shall set the date for a Special Meeting to hear the charges.
- The Secretary shall give written notice of the special meeting to all members by e-mail or mail if no e-mail is available. The notice shall contain the time and place of the meeting and a statement of the charges.
- An officer may be removed or a member suspended or expelled by a two thirds (2/3) vote of the members present at the Special meeting called for this purpose. Charges and evidence will be presented, witnesses examined and the officer or member in question given the opportunity to refute the charges before a vote is taken.
- Range safety violations are grounds for suspension or expulsion.
ARTICLE X – Salaries
The Board shall hire and fix the compensation of any and all employees which they in their discretion may determine to be necessary for the conduct of the business of the organization. Officers and Directors may not be employees of the organization during their term of office.
ARTICLE XI – Amendments
- These Bylaws may be altered, amended, repealed or added to by an affirmative vote. This vote shall consist of not less than two thirds (2/3) of the members present at a general or special meeting.
- All proposed amendments to the Bylaws shall be posted in the Association Website.